I am often asked how I run a law office using only Macs. It's easy really. Very well, thank you.
I am somewhat known for the fact that everything within my firm is a Mac. In a world of crashing Windows and the blue screen of death, Macs just work. Add in the fact that I have used Macs since law school, and it's a natural for me.
When I say my office is entirely Mac, I'm not kidding. We have:
Two MacBook Pros (both in my office; one that is actually used and the other us a storage computer)
One iMac (used by my assistant; it's the true workhorse of the firm and the every day-to-day work of the firm is maintained.)
One Time Capsule (a brilliant device; it has one terabyte worth of storage, and doubles as the backup of everything in the office as well as the WiFi source.)
And of course, my iPhone (it's like my American Express card; you'll never catch me without it.)
Using these computers and programs like Address Book, which is part of the Mac OS X operating system, iWork, Mail,iCal, and several other independent software titles, I never have to deal with Windows.
All of this hardware and software allows my office to work seamlessly. I have never had a computer problem in my office. Never.
Seamlessly, means just that. Especially now with http://www.apple.com/mobileme/. My assistant can take a message while I am in court and simply email it to me. The email is accessible through my iPhone. I can dial the number directly from the message. No input. Just click the link and I'm calling. My assistant schedules a meeting for me while I am out, and the appointment is automatically updated on my calendar on my iPhone.
It seems that every day, someone is thinking about getting a Mac laptop. Whether it be the MacBook, MacBook Pro or the MacBook Air, Macs are turning into the chic computer to have. However, as many other attorney have asked me, isn't the downside, especially in the legal field, that the fast majority of programs are only Windows compatible. Are they? Is that a big deal?
My office has run nothing but Macs since its inception, but most programs require a Windows machine. However, there is not a Windows computer anywhere near my office. Except of course virtually.
You see, the Tarrant County District Attorney's office utilizes what is referred to as the Electronic Case Filing System. Essentially, the entire D.A.'s office is digital. There are no longer paper files to be carried by the prosecutors. They only carry their own laptops. Alas, they are Dells.
The ECFS system allows attorneys access to client discovery material through a secure internet connection. The problem? It is a Windows application. No problem.
Even though my office is all Mac all the time, I am able to access the ECFS system using a program called Parallels. This program allows me to run a Windows machine on my Mac virtually. I simply get into Windows, access the ECFS system and download the discovery materials. Once that is done, they are stored on the Macs in the office and accessed later using the Mac programs. No crashing. No blue screen of death.
The other big Windows system employed by the county is what I refer to as WOPR. If you remember War Games with Matthew Broderick, you will understand the level of computing to which I am referring. The black screen with the green letters? Yep, that is Tarrant County's system. No problem.
Using the Remote Desktop Connection software available for download on Apple's website allows me to remotely access the county's mainframe computer to check on the status of any case in court. In fact, this program is now available on my iPhone at the iTunes App Store.
Aside from those two Windoze items, we don't worry about anything. Need a powerpoint presentation for a jury? No problem. I don't use Powerpoint, I just use Keynote from Apple. It's better. But the file is a Word document? Actually, it is simply a .doc file which can be opened without a problem using Pages, Mac's word processing program.
Perhaps the biggest question I get about using Macs relates to case management. I will be honest that I have taken a look at a lot of different programs for this purpose.
I started using Daylite. I heard so many good things about Daylite that I thought it would be perfect. Maybe it is perfect for someone, but just not for me. It is very comprehensive, but it is almost overkill. The upside is that is coordinates all of the information contained in Address Book, iCal, Mail and even individual client files. But it always seemed to big for us.
Following Daylite, we switched to Sutdiometry, briefly. I really liked the idea of Studiometry, but we quickly found there was no automatic syncing between the program itself and Address Book and iCal. This meant we had to enter information more than once.
Since then, we have used Bento, the file management software from FileMaker. This is a relatively simple program, but it is fully customizable and allows for automatic syncing. Since the majority of my cases are set up on a flat-fee basis, there is really no need for any kind of billing or time-management software.
Generally a week doesn't go by when I don't receive an email from someone asking me to review some Mac-based program for them. I have generally taken the position that I'm not that interested in doing it. But that's not really the case. I am a gadget guy, and I love trying new technology. So I think I will change my mind on reviews.
I will try to start reviewing at least one Mac-based program per week. Many of these will be things that I already use, but I will start reviewing some things that I have not tried before. You never know, I guess. I might find something I like.
In the meantime, if anyone has questions about Macs or want me to look at something, I will be happy to consider them.
Until, happy computing. Unless you're on Windoze, in which case your computer has probably already crashed.
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